Link Locker is a link management system built on Google Sheets and Google Docs. It gives project teams one shared document where every link is named, owned, and organized by workstream — so no one has to hunt through Slack threads, email chains, or DMs to find the thing they need. It comes in four editions: events and festivals, film and distribution, content creators, and nonprofits.

Do I need any new software to use Link Locker?

No. The whole point is that it lives in Google Sheets or Docs, wherever your team already works. If you can edit a Google document, you can run a Link Locker.

How much does Link Locker cost?

Link Locker editions start at $21. Each edition is a one-time purchase — no subscription, no recurring fee. You get the Master Index template, the Operating Guide, and a fully worked example.

How long does it take to set up Link Locker?

Most people are set up in an afternoon. You make a copy of the Google Sheet and Google Doc to your Drive, customize the tab names for your project, and share the link with your team. That's it.

Does Link Locker work without Google Workspace?

Link Locker runs in Google Sheets and Google Docs. A free personal Google account works fine — you do not need a paid Google Workspace subscription.

What is the best way to organize project links for a team?

The most reliable approach is a shared Google Sheet where every link has a name, an owner, and a home tab organized by project workstream. Link Locker provides this as a ready-to-use template — 15 pre-built tabs, a naming system, and an Operating Guide — so teams are organized from day one without building the system from scratch.

How do you stop losing links in Slack and email?

The root cause of lost links is that chat apps and email weren't designed to store things — they're designed to move messages. The fix is a dedicated shared document where every link gets filed the moment it arrives, with a name and an owner. Link Locker is that document, built on Google Sheets so your team never has to migrate to new software.

Link Locker — Link Management System for Project Teams

The problem

This is how your links actually arrive.

All day. From a dozen different apps. Never the same place twice.

0 links landed this week

…now find the one you need.

That’s the exact moment the Link Locker was built for.

And then there are the chats

One project spawns a dozen group chats.

They multiply fast — and the link you need is always buried in the one you muted.

0 group chats · one project

One project. A dozen group chats. Zero idea which one has the thing.

What it actually is

A table of contents
for your whole project.

Not notes. Not tasks. Not another chat. It’s a living index of every link one project runs on — each one filed under the part of the project it belongs to.

One locker per project

Its whole world — every doc, file, form, and contract — in a single document.

Every part gets a tab

Identity, budget, venue, talent, sponsors, tickets, forms, run of show — nothing without a home.

Every link filed where it belongs

So anyone on the team can find anything without asking a soul.

City Arts Festival · the whole index

01 Research & Narrative 6 links

02 Identity & Assets 11 links

03 Planning & Budget 9 links

04 Venue & Logistics 7 links

05 Marketing & Content 14 links

06 Programs & Talent 18 links

07 Sponsorship & Tickets 12 links

08 Forms & Execution 10 links

How it works

Paste links as they arrive.
Find anything in seconds.

One clean Google document — pre-built and ready for every part of your project.

The title is the link

No extra column to manage. Click the name of the thing, land on the thing.

Status you can trust

Live, Draft, or Needs Review — so anyone knows what’s safe to rely on at a glance.

A weekly sweep that keeps it true

Fifteen minutes every Friday. The reminder sits at the top of every tab.

Sponsorship

Item

Owner

Status

Swept

Sponsorship Deck & Rate Card

Sponsorship

Live

Feb 01

Prospect Pipeline

Sponsorship

Live

Feb 01

Deliverables Tracker

Sponsorship

Draft

Jan 20

Signed Agreements

Sponsorship

Review

Jan 30

How to actually use it

Open it once. Never close it.

Link Locker isn’t a document you visit now and then — it’s the home base you keep open. Pin the tab in your browser, or drop its link at the very top of your Notion, Asana, or Monday board, so it’s the first thing your team opens and the last place anything goes missing.

Pinned browser tab Top of your Notion / Asana / Monday One link in every group chat

The part that matters most

It’s not another tool to migrate to.

Notion Slack Monday Asana Airtable

Keep every one of them. They organize your notes, your tasks, your chats. Link Locker organizes the one thing all of them quietly scatter — your links.

One document. Every link. Zero migration.

Why it sticks

The calmest thing you’ll open all week.

Ten-second retrieval

Stop hunting across apps. One tab, one click, you’re there.

Your team self-serves

Share one link. Everyone opens the latest version themselves — no pinging you, no stale files. You stop being the bottleneck.

Zero learning curve

It’s Google Sheets or Docs. Your whole crew already knows how to use it.

Solo today, a full crew tomorrow

Works on your own.
Unstoppable with a team.

On your own, it keeps every link honest and easy to find. Add a crew and it becomes the one source of truth everyone shares — your team opens the locker and serves themselves the current version, so nothing waits on you and you’re never the bottleneck.

everyone pulls from one place

Producer

LATEST

Marketing

LATEST

Vendors

LATEST

Volunteers

LATEST

Sponsors

LATEST

Press

LATEST

Link Locker — one source of truth, always current

no one waits on you

Good to know

Questions, answered.

You get a link to a Google Sheet and a Google Doc. Make a copy to your own Drive, rename it, and it’s yours — nothing to install, no account to create beyond the Google one you already have.

No. The whole point is that it lives in Google Sheets, where your team already works. If you can edit a spreadsheet, you can run a Link Locker.

Edition 01 is built for multi-day events and festivals, but the structure adapts to any multi-workstream project. Delete the tabs you don’t need and rename the rest — most projects use six to ten of the fifteen tabs.

The Master Index template (15 pre-built tabs), the Operating Guide (the rules, the naming system, and the weekly cadence), and a complete worked example so you’re never staring at a blank grid.

Yes — that’s the best part. Share one link and everyone lands in the same place. The helper text and status labels mean a new teammate can find their way without an orientation call.

Stop hunting for links.
Link Locker is the fix.

One shared document. Every link filed where it belongs. Your team self-serves the current version — no chasing, no hunting, no "can you resend that?"

✓ Works in Google Sheets & Docs — no new software

✓ Solo or full crew — same document

✓ Built for your industry, not just anyone

Choose the edition built for how you work ↓

More editions

Built for how you work.

Link Locker comes in editions tuned to your workflows, pain points, and tools — whether you run festivals, films, content, or fundraisers.

Multi-day Events & Festivals

For multi-workstream projects — events, festivals, and productions. This edition.

Available now Get access →

Link Locker — every link, in one place.

This is how your links actually arrive.

One project spawns a dozen group chats.

A table of contents
for your whole project.

One locker per project

Every part gets a tab

Every link filed where it belongs

Paste links as they arrive.
Find anything in seconds.

The title is the link

Status you can trust

A weekly sweep that keeps it true

Open it once. Never close it.

It’s not another tool to migrate to.

The calmest thing you’ll open all week.

Ten-second retrieval

Your team self-serves

Zero learning curve

Works on your own.
Unstoppable with a team.

It’s a link, never the file

Each link keeps its own access

Share it wide, safely

Questions, answered.

Stop hunting for links.
Link Locker is the fix.

Built for how you work.

Multi-day Events & Festivals

Film & Distribution

Content Creators

Nonprofits & Galas

This is how your links actually arrive.

One project spawns a dozen group chats.

A table of contentsfor your whole project.

One locker per project

Every part gets a tab

Every link filed where it belongs

Paste links as they arrive.Find anything in seconds.

The title is the link

Status you can trust

A weekly sweep that keeps it true

Open it once. Never close it.

It’s not another tool to migrate to.

The calmest thing you’ll open all week.

Ten-second retrieval

Your team self-serves

Zero learning curve

Works on your own.Unstoppable with a team.

It holds links,not secrets.

It’s a link, never the file

Each link keeps its own access

Share it wide, safely

Questions, answered.

Stop hunting for links.Link Locker is the fix.

Built for how you work.

Multi-day Events & Festivals

Film & Distribution

Content Creators

Nonprofits & Galas

Get notified when this edition launches

A table of contents
for your whole project.

Paste links as they arrive.
Find anything in seconds.

Works on your own.
Unstoppable with a team.

It holds links,
not secrets.

Stop hunting for links.
Link Locker is the fix.